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Processing of (personal) data by the entity in charge of the online application process

General information
 This privacy policy applies to personal data that we collect and process as part of the online application process. It applies to applications submitted to ViCOLLECTIVE AG (ViCOLLECTIVE brand).

1) Responsible body
 ViCOLLECTIVE AG, Hohlstrasse 418, 8048 Zurich, Switzerland. Legal domicile according to the commercial register: Untergass 13, 8193 Eglisau (ZH), Switzerland. Tel.: +41 43 960 38 20, email: info@vicollective.ch
Commercial register office: Commercial Register Office of the Canton of Zurich, commercial register reference number: CH-020.3.041.170-0, VAT number: CHE-346.327.418.
 No company data protection officer has been appointed; the management is responsible (contact details as above).

2) Personal data in the application process
 We process your name, email address, telephone number, profile links (e.g. LinkedIn, optional), application documents (CV, references, other information) and metadata from the application form (e.g. time or source of the application). The data is collected via our web form or, depending on the position, via LinkedIn.

3) Purposes and legal bases
 Your data is processed for the purpose of carrying out the application process and pre-contractual measures, for the pursuit of legitimate interests (e.g. efficient application management and defence against legal claims) and for the fulfilment of legal obligations.

4) Authorised access
 Only authorised HR employees and relevant departments at ViCOLLECTIVE AG (ViCOLLECTIVE brand) have access.

5) Storage period and deletion
 Application data is stored until the end of the process and then deleted or anonymised, unless legal obligations or legitimate interests require otherwise. Inclusion in the talent pool is only possible with express consent.

6) Disclosure to third parties / processors
 Applications submitted via the web form are transmitted in encrypted form and stored on the systems of contractually bound IT service providers. Applications submitted via LinkedIn are processed by LinkedIn Ireland Unlimited Company as an independent controller.

7) Rights of data subjects
 Depending on the applicability of the GDPR and/or Swiss revDSG, you have the right to information, correction, deletion, restriction, data portability and objection. Consent can be revoked at any time with effect for the future. To exercise your rights, please contact us using the contact details provided above.

8) Final provisions
 We reserve the right to amend this privacy policy. The general website privacy policy can be found under ‘Privacy Policy’ on our website.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.